Private Gatherings Sound Bath Terms and Conditions Transformative Tides LLC
Last Updated: January 1, 2026

Before you book, please take a moment to read through these terms. They exist to protect both of us and to make sure we're starting from a place of shared clarity. While the language here is necessarily legal in nature, it reflects the same values that guide my work — honesty, care, and respect for your autonomy. If anything raises a question, reach out before completing your booking — I'm happy to talk it through: erika@transformativetides.com

1. Key DEFINITIONS

Facilitator / We / I / Our / Us: Erika Hood / Transformative Tides LLC.

Client / Host / You / Your: The individual booking and purchasing a Private Gathering Sound Bath session through this Site or inquiry process.

Sound Bath Session: A facilitated acoustic listening environment using live instruments including crystal singing bowls, chimes, and low-frequency resonance tones. Sessions are purely acoustic. There is no physical contact between the Facilitator and any guest at any time. Participation is always optional and consent-based.

Private Gathering: A social celebration, micro-retreat, milestone event, or intentional gathering held at a private residence or venue, including but not limited to birthdays, bridal showers, baby showers, anniversaries, milestone celebrations, and small retreats, for groups of 1–20 guests.

Site: www.transformativetides.com and all associated pages.

2. AGreement and consent

By purchasing and booking a Private Gathering Sound Bath session, you confirm that you have read, understood, and agree to be bound by these Terms. If you have any questions or disagree with any part of these Terms, please contact us at erika@transformativetides.com before completing your booking.

You represent and warrant that you are at least 18 years old and legally authorized to enter into this agreement.

3. Scope of Services and disclaimers

3.1 What We Provide

You will receive one facilitated sound bath session at the location, duration, guest count, and pricing confirmed in writing at booking. That written confirmation forms part of this agreement.

Sessions are shaped in real time in response to the listening environment. I bring all professional equipment and manage setup and breakdown so you can remain present with your guests.

I will bring a written notice to the session that makes health considerations and participation options available to attendees. Placement is determined on the day in coordination with the space. I handle this — nothing is required of you.

I carry professional liability insurance ($2,000,000 per occurrence / $3,000,000 general aggregate) and will conduct all sessions with reasonable professional care.

Response Time: For scheduling and administrative inquiries, expect a reply within 24–48 hours on business days (Monday–Friday, 9–5 CST), excluding weekends, holidays, or when I am unavailable.

3.2 Nature of the Service

Sound bath sessions offered through Transformative Tides LLC are non-clinical, non-religious, and non-directive acoustic listening experiences. They are not therapy, medical treatment, or mental health care and are not a substitute for professional care of any kind.

I do not diagnose conditions, prescribe treatment, offer medical or mental health advice, or make claims regarding the ability to heal the body, mind, or spirit. Participation is always optional. Guests may sit, lie down, step away, or leave at any time without explanation.

At the start of each session I offer a brief verbal orientation. Guests are asked to silence phones, settle in however feels comfortable, and know that at any point they are welcome to adjust, move further from the instruments, step outside, or leave. If something feels urgent — physically, emotionally, or otherwise — please say something rather than pushing through.

Guests are asked to refrain from alcohol and recreational substances for at least two hours before the session begins. Sound-based experiences can amplify the effects of substances and may produce unpredictable responses. This is a recommendation for your guests' comfort and safety — please feel free to pass it along in whatever way feels natural for your gathering.

Guests under 18 may attend with the consent of a parent or legal guardian. Guests under 16 must be accompanied by a parent or legal guardian who remains on-site for the full duration of the session. Where you are booking on behalf of a group that includes minors, you accept responsibility for ensuring appropriate supervision and consent is in place.

3.3 Health Considerations

Sound-based experiences may produce physical, emotional, or sensory responses. If you or any guest has health concerns related to sound or vibration — including sound sensitivity, epilepsy, metal implants, a pacemaker, or pregnancy — please consult a physician before attending. You do not need to survey guests or collect health information on anyone's behalf. This information is available through this agreement, through me directly, and through the written notice placed in the space, so that anyone who needs it has access to it.

3.4 No Guarantees

No guarantees or warranties are made regarding the outcomes or experiences of any session. Individual responses to sound-based experiences vary and cannot be predicted. Any descriptions or examples on the Site are illustrative only and do not represent guaranteed results.

3.5 Limitations, Disclaimers, and Indemnification

By booking a session, you — as the booking party — acknowledge that your participation involves inherent risks — known and unknown — including physical, emotional, or sensory responses that cannot be predicted in advance.

You agree to release, discharge, and hold harmless Erika Hood / Transformative Tides LLC, its agents and affiliates, from any and all claims, liabilities, damages, or costs of any kind arising from your own participation in the session, including pre- and post-session periods.

This release does not apply to gross negligence, reckless conduct, or intentional misconduct on the part of the Facilitator.

If the safety or consent of the space is compromised during a session in a way that cannot be addressed within the session itself, I reserve the right to pause or conclude the session. If a single participant is asked to step out and the session continues for remaining guests, no adjustment to the session fee will be made. No refund will be issued where a session is concluded due to conduct.

In the event of a medical situation during a session, I will support whatever response is needed, including deferring to emergency services, venue contacts, or anyone on-site best positioned to help.

Limitation of Liability: To the fullest extent permitted by law, Transformative Tides LLC is not liable for any direct, indirect, incidental, or consequential damages arising from your booking or participation in any session. Your sole remedy for any failure of service is a refund of amounts paid for services not rendered.

You agree to indemnify and hold harmless Erika Hood / Transformative Tides LLC and its agents and affiliates from all direct and third-party claims, demands, losses, causes of action, damages, lawsuits, expenses, fees, and costs arising from your use of our services or your participation in any session.

3.6 Errors and Omissions

Every effort is made to provide accurate, up-to-date information. However, Transformative Tides LLC does not warrant that all information is free from errors or current at all times. You should perform your own due diligence before relying on any information provided through the Site or sessions.

4. SPACE AND PREPARATION

Please ensure there is a clear floor area where guests can lie down or sit comfortably — including but not limited to a living room with furniture moved aside, a finished basement, or a rug-covered area. If the session space is found to be unsuitable for facilitation upon arrival — including insufficient clear floor space, excessive noise, or safety concerns — and cannot be reasonably adjusted, I reserve the right to reschedule the session. In this circumstance the deposit will be held and applied to the rescheduled date.

Guests are encouraged to bring a yoga mat, blanket, and pillow and to wear comfortable clothing. Many hosts include a simple BYO Mat and Blanket note in their invitations. If your gathering requires mats or blankets to be arranged in advance, please mention this in your inquiry.

Access to the space is needed 30 minutes before the session begins.

5. Payment and billing

Current session pricing is available at www.transformativetides.com and is confirmed in writing at booking. Pricing is based on guest count and session duration as confirmed at the time of booking.

A 50% deposit confirms your booking. The remaining balance is due 48 hours before the session date. You are welcome to pay in full at the time of booking — both options are available when you receive your payment link.

Bookings made within 48 hours of the session date require full payment at the time of confirmation.

Extensions: Session extensions are available at $50 per 30 minutes up to a 90-minute maximum total session length. Extensions are confirmed on the day and due before I depart.

Guest Count: The session fee is based on the guest count confirmed at booking. Significant increases in attendance on the day may require a pricing adjustment, which will be discussed and agreed before the session begins.

Travel: Travel is included within 15 miles of ZIP 63376 (St. Peters, MO). A flat travel fee of $25 applies for locations 16–25 miles away; $50 for 26–40 miles; custom rates apply beyond 40 miles. Travel fees are additive to the session fee and confirmed at booking.

Payment is processed via Stripe. By submitting payment, you authorize Transformative Tides LLC to charge your payment method for the amounts described above. I am not responsible for the privacy practices of third-party payment processors.

In the event that a scheduled charge cannot be processed, I will contact you directly to arrange an alternative payment method.

Chargebacks: Please contact erika@transformativetides.com regarding any billing concerns before initiating a chargeback. Unauthorized chargebacks may result in further action, including reporting to credit bureaus.

6. Cancellation, Rescheduling, and Refunds

Cancellation with 48 or more hours notice: Full deposit refunded. Cancellation with less than 48 hours notice: Deposit retained. Same-day cancellation after I have departed: 50% of the total session fee is retained. Rescheduling: Permitted with 48 or more hours notice at no charge. No-Show: Full session fee is forfeited.

No refunds will be issued for sessions already rendered. If I am unable to provide the service as described, you will be refunded for any services paid but not delivered.

7. FACILITATOR-INITIATED CANCELLATIONS

If I must cancel or reschedule due to unforeseen circumstances, you will be promptly notified via email or text. Every effort will be made to reschedule at a mutually convenient time or, where rescheduling is not possible, to issue a full refund.

8. PHOTOGRAPHY AND RECORDING

I photograph session setup and instruments prior to guest arrival for professional use on the Transformative Tides website and social media. During sessions I may capture ambient images of the room where guests are not individually identifiable. If you or your guests are comfortable being tagged or featured, you are welcome to let me know — that is always appreciated. If you would prefer no images beyond setup and instruments, please let me know at erika@transformativetides.com at any time. Any such request will be honored promptly.

Guests are asked to refrain from audio or video recording during sessions out of respect for the shared space and others present. Personal guest photography between guests is welcome.

9. INTELLECTUAL PROPERTY

All session content, methods, and materials provided by Transformative Tides LLC are the intellectual property of Erika Hood / Transformative Tides LLC and may not be reproduced, distributed, or shared without prior written consent.

10. DISPUTE RESOLUTION AND ARBITRATION

Informal Resolution: If any dispute arises, please contact us at erika@transformativetides.com to attempt informal resolution first.

Arbitration Agreement: If disputes remain unresolved, you and Transformative Tides LLC agree to binding arbitration under the rules of the American Arbitration Association (AAA).

Location: Arbitration will be held within 50 miles of O'Fallon, Missouri.

Costs: Each party shall bear their own costs and expenses related to arbitration and shall split the cost of the arbitrator equally.

Note: By confirming your booking you are waiving your right to a jury trial and agreeing to resolve any disputes through binding arbitration.

Remedies: The sole remedy available in arbitration is a refund for services paid but not rendered. No punitive or consequential damages will be awarded.

11. GENERAL PROVISIONS

Governing Law and Venue: These Terms are governed by the laws of the State of Missouri. Any legal action must be brought in the County of Saint Charles, Missouri.

No Assignment: This booking may not be transferred or assigned to another individual without prior written consent from Transformative Tides LLC.

Severability: If any provision of these Terms is found unenforceable, the remaining provisions remain in full effect.

Force Majeure: Neither party shall be liable for delays or non-performance caused by circumstances beyond reasonable control, including acts of God, pandemics, severe weather including tornado warnings or unsafe travel conditions, or civil disturbances.

Entire Agreement: These Terms constitute the entire agreement between you and Transformative Tides LLC with respect to the session described herein, superseding all prior understandings.

Updates: Transformative Tides LLC reserves the right to update these Terms at any time. The current version is available at www.transformativetides.com.

CONFIRMING YOUR BOOKING

This agreement is available on the Transformative Tides website, through the inquiry form, by email, and at the time of deposit payment.

By purchasing and booking a Private Gathering Sound Bath session, you confirm that you have read, understood, and agree to these Terms and Conditions.

Erika Hood / Transformative Tides LLC
erika@transformativetides.com
www.transformativetides.com
7827 Town Square Ave, Suite 104-1019, O'Fallon, MO 63368